Thesis and Dissertation Paperwork

As the student, you should obtain the paperwork for your examination in advance of your meeting, fill in appropriate parts, and bring it to your meeting.  Below is a list of the paperwork you will need for each of your thesis and dissertation meetings.  For each item of paperwork, it is stated below what action should be done. The forms are also linked below. For any form that is to be turned in to the Departmental Administrative Assistant, it is not necessary to obtain the Chair's or the Director of Graduate Studies signature first. Signatures will be obtained by the Departmental Adminstrative Assistant.

Thesis Proposal Meeting

• Appointment/Change of Master's Thesis Committee Form (2 copies). Submit the initialed copy to the Departmental Administrative Assistant.
• Application for Candidacy for the Master's Degree Form (4 copies). This is a good time to complete this form (you must have completed 12 hours of graduate coursework). Submit the completed forms to the Departmental Administrative Assistant.

Thesis Examination

• Reminder to Thesis/Dissertation Chair (1 copy).  Give this to your thesis chair at the thesis examination meeting.
• Committee Acceptance Form for Electronic Thesis or Dissertation (2 copies). Submit the signed form to the Graduate School as soon as possible after it has been signed, but no later than the date when the thesis is submitted electronically.  This form takes the place of the signature page that used to appear at the beginning of the paper thesis document. One copy will be retained in your departmental file.
• Oral Exam Rubric -- print copies for each committee member.  Forms should be collected by committee chair and given to Director of Graduate Studies.

Mini-proposal Meeting

• Appointment/Change of Doctoral Dissertation Committee form (1 copy).  Submit the initialed copy to the Departmental Administrative Assistant.

Preliminary Examination

• Application for Candidacy for the Doctoral Degree Form (4 copies).  Submit the signed copies to the Departmental Administrative Assistant.
• Ballot Form (5 copies).  Give these to your dissertation chair at the meeting.
• Reminder to Thesis/Dissertation Chair (1 copy).  Give this to your dissertation chair at the meeting.
• Oral Exam Rubric -- print copies for each committee member.  Forms should be collected by committee chair and given to Director of Graduate Studies.

Final Oral Examination

• Ballot Form (5 copies).  Give these to your dissertation chair at the meeting.
• Reminder to Thesis/Dissertation Chair (1 copy).  Give this to your dissertation chair at the meeting.
• Committee Acceptance Form for Electronic Thesis or Dissertation (4-5 copies). Submit one original signed form to the Graduate School as soon as possible after it has been signed, but no later than the date when the thesis is submitted electronically. Copies of the Committee Acceptance Form also should be includedafter the title page in any bindery copies you order for your dissertation chair(s). One copy will be retained in your departmental file.
• Bound Copy/Graduation Form (2 copies). Submit 1 completed copy to the Departmental Administrative Assistant.  Retain the second copy for your records.
• Oral Exam Rubric -- print copies for each committee member.  Forms should be collected by committee chair and given to Director of Graduate Studies.